IPHA BOARD OF DIRECTORS MEETING
The IPHA Board of Directors meeting met January 20, 2007 at the Peoria Radisson Hotel. Present were Steve Pfaff, Jerry Wyrick, Skip Owen, Sherri Davis, Jana Leonard, Lorna Wyrick, Doug Nichols, Steve Morse, Rhonda Baum, Paula Crossman and Robynn Thorsen. Absent was member Katie Baker.
President Pfaff called the meeting to order at 11:15 am and asked for the minutes of the last meeting to be read, the minutes were published, the reading of the minutes was waived by Steve. Steve Morse took the floor and presented the new directory’s. The board liked them, President Pfaff told Steve it was a job well done.
Steve gave his report on bids for the 2007 show season help. Bids were received from Sherri Davis for office manager for the shows, Jana Lauwer for half the shows and Paul Connelly for two shows. Rachel Baum submitted her bid for announcer for the coming season also. After a question and answer discussion what each person would do and the cost, motion made by Lorna Wyrick stated that Sherri Davis do the two judge shows, and the POR shows will be left up to the show managers to hire out for the electronic solution, coming in this year. Steve Morse second, motion passed.
Rachel Baum’s bid was motioned to accept by Doug Nichols, second by Robynn Thorsen, motion passed.
The discussion also took place that if Rachel might have someone in mind to be her assistant this coming year. If so, she could hire them, if not, the position will be filled by the show manager for that particular show. It was then recommended that this go before the general membership for approval.
The largest discussion on the floor was over the electronic solutions for the coming year. The club is trying to get up to speed on electronically doing all the shows, instead of the lengthy paper trail that they now have. Pete Crossman was brought into the meeting to explain what the work for the office using it every show would be. How it would affect the show itself, what software was needed and what laptops would be used. It would take four good laptops to run the shows, with wireless communications, one for the entries, one for the exhibitor for class results, one for the announcer, and one for the show results data input. The club now has four laptops but only two will handle all that would need to be done. A committee was set up by the board to handle this new wave and to decide exactly what will be needed by the club in software, computers and printers. The committee consists of Pete Crossman, Doyle Skinner, Jerry Wyrick, Ray Heinke and Sherri Davis. They will decide and purchase in the next few months what is needed and bring it to the board. Skip made the motion that this committee has a budget set up by the board to spend on this equipment and software, under the understanding that Sherri will work with this during the year and we will survive the year on either the computers or tab sheets as we do now. This is also put into motion with the understanding that this will be with the existing and approved budget that was already paid for Sherri’s time as office manager. Lorna second, motion was passed. This was also recommended to Steve from Lorna that this go before the general membership for their approval beings the board is spending their money. Everyone agreed.
It was decided by everyone under discussion that Pete Crossman will stay with us another year until he can get Doyle Skinner trained under him to take over the input data from the shows. Doyle bid for the positions of data input on the website and to take over Pete’s position in 2008. Pete will keep the website up and running again this year for us.
Steve announced that Ray Heinke was appointed Show Committee Chairperson for the coming year.
Discussion was held on the proposal of the Mark Harold and the J R Reicherts horse show to be held in May at Springfield. This show would be held on Thursday and Friday with our show on Saturday. This would be a two day show, one day being an event day and the second day being the two judge show. They want the approval to become a point show. The board discussed the proposal in length and decided that the next year, 2008 show season would be better as our deadline for approved shows is January 1, they did not receive this offer until January 12. Lorna motioned for the board to decline the proposal and to let them resubmit their show the 2008 show season. Skip put in an amendment that this should go before the general membership for their awareness of the show and why we decided to do it this way. Jerry second, motion passed.
Doug Nichols then took the floor with the announcement that he was going to try and put together a trail ride in May for the club and anyone that wanted to join in. This would help the club with those who have paints, but do not show or do not have any interest in showing, but would like to become a member. This ride would be held on May 19-20, 2007. Discussion on where to hold the ride, what would be offered to those who came, meals, potluck, breakfast and what the cost would be to the club as a whole. A budget would be proposed at a later date and Doyle Skinner offered his assistance in the endeavor. Ray made the motion to have the ride, to have budget submitted and any volunteers to help will be appreciated. The board also recommended that this be brought to the general membership for their ideas and approval. Lorna second, motion was passed.
Steve announced that he would be taking the Youth Team to the World Show this year after all that had gone on and Jana Leonard was asked to be on the Youth Advisory Board as well, Jana accepted.
The resolution was brought out for all the new officers to sign and get all the accounts turned over to the new officers. It was then given to Sherri to sign and get into the mail.
Jerry took the floor and read the listing for all the judges for this years shows. There are a few that he has to iron out yet, but that would be done in the next couple of weeks.
There was no more business to discuss, Lorna motioned that the meeting be adjourned, Jana second, motion passed.
Steve adjourned the meeting at 12:50 pm.